Reverse a journal entry

Posted journal entries can't be edited or deleted. To fix one, reverse it: Balancivo posts a mirror entry that cancels it and marks the original void. Both stay in the books, so your CPA or auditor can see what changed.

Steps

1. Go to Ledger and open the Journal tab.
2. Find the entry under Posted entries. Type its number, memo or an account in Search memo, account or #.
3. Click the entry to show its lines.
4. Click Reverse and confirm. The original is marked Reversed, and a new entry with debits and credits swapped appears with the source Reversal.
5. Post the corrected entry. Click Copy as new entry on the original to start from its lines, fix what was wrong, and click Post entry. See Post a journal entry.

Good to know

• This is a Plus plan feature. On Starter or Standard, the page shows what it does and how to upgrade. Free trials and charter subscribers have it. See Your free trial, plans and usage.
• The reversal is dated the same day as the original. If that month is closed, it's dated today instead.
• When you open an entry, it says which entry it reverses, or which entry reversed it, so you can jump between them.
• Only manual entries can be reversed here. Payroll entries are undone by reopening the pay run on the Payroll page. Fund transfers are managed on the Funds page.
• A reversal can't be reversed itself, and an entry can be reversed only once. Post a new entry instead.
• Owners can always reverse. A bookkeeper needs Can post turned on by an owner in Settings under Organization and team.