SDVOSB

Balancivo · Money in and out

Enter a bill from a vendor

Enter a vendor's bill so you can see what you owe and when it's due.

Who can do this: Owners and bookkeepers.

Enter a bill from a vendor · 45 sec · shown with a sample organization.
Read the transcript

Bills are what you owe your vendors. Go to Invoices and bills, and click Bills at the top. When a vendor sends you a bill, click New bill. Pick the vendor. If they're new, choose Add a new vendor to add them right here. Type the number printed on the vendor's bill. If it doesn't have one, keep the number Balancivo suggests. Check the bill date and pick the terms, and the due date fills in. Enter what the bill is for and the amount, and choose the kind of expense. Add a memo if it helps, like the vendor's order number. Click Save bill. Back on the list, You owe vendors shows what you owe, and Past due shows anything that's late.

A bill is what you owe a vendor. Enter one when a vendor sends you a bill, so you can see what you owe and when it's due. It becomes an expense when you pay it and record the payment.

Steps

  1. Go to Invoices and bills. Click Bills at the top.
  2. Click New bill.
  3. Choose the Vendor. Pick from the list, or choose + Add a new vendor, type a Name and an optional Email, and click Add vendor.
  4. Enter the Bill number. Use the number printed on the vendor's bill if it has one. Otherwise keep the number Balancivo suggests.
  5. Set the Bill date and Terms. Choosing terms like Net 30 fills in the Due date. You can change the due date yourself.
  6. Fill in the Lines. Enter a Description, Qty, Price and Category (the kind of expense) for each line. Click Add a line for more.
  7. Add a Memo (optional).
  8. Click Save bill.

Good to know

  • Owners can add a new expense category from a line with + New category…. Under Goes under, choose Expenses (running the business) or Cost of revenue (directly tied to what you sell).
  • The Bills list shows You owe vendors and Past due totals. The Aging tab groups unpaid bills by how late they are.
  • When you pay the bill, record the payment against the bank payment.
  • Only owners can Void a bill. It stays on file marked Void and no longer counts as owed.

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